International Society for Traumatic Stress Studies

Committees and Task Forces

 

Finance Committee


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Responsibilities: The Finance Committee will: assist with preparation of the annual budget and advise the Board concerning its approval; advise the President, Treasurer, and Executive Committee on fiscal matters throughout the year; oversee implementation of budgetary priorities throughout the year; review financial conduct of the Society; and act as the final appropriations body for all discretionary spending.

Composition & Designated Members: From the pool of current Board members, the treasurer is appointed by the president and the treasurer becomes the chair of the Finance Committee.

The Finance Committee Chair also serves as a voting member of the Audit Committee.

Authority (including limitations): The Finance Committee has the authority to recommend a finalized budget to the Board of Directors and any unbudgeted committee/task force/liaison resource requests.  The Treasurer can approve unbudgeted expenses up to $1000 without Executive Committee or Board approval.

  • The Finance Committee has the authority to direct changes in the society’s investment portfolio consistent with the board approved investment policy.
  • The Finance Committee has the authority to set fees for dues, registration fees, or any other fee charged by the society.
  • The Treasurer cannot approve unbudgeted expenditures over the amount of $ 1000 without Executive Committee or board approval.

Society Policies Impacting Function: The committee must adhere to the reserve policy and the investment policy of the Society.

Interactions with Other Committees: The committee will make recommendations to the Executive Committee, the Board of Directors, the Annual Meeting Committee and other inquiring committees, especially in regard to resource requests.

Products: The committee will produce a recommended budget each year for board approval and respond to requests regarding unusual expenditures and resource requests.

  • The committee sets fees.
  • The Treasurer delivers a report on the financial position of the Society at the business meeting each year.

Staff Resources Available (from Sherwood scope of work): The committee works closely with the Executive Director, the accountant and/or the CFO, as necessary.

Financial and other resources available: The committee holds regularly scheduled conference calls and conducts a annual face-to-face breakfast meeting, but otherwise does not incur other expenses.

Processes/procedures:

Meetings

  • Twice yearly in-person at the annual meeting and the mid-year Board meeting. 
  • Additional ad hoc meetings via conference call as required.
  • Official Committee business can be conducted by electronic mail and other means of communication with approval of all voting members.

Specific duties of the Committee:
The Executive Director prepares the annual budget with the assistance of the full Finance Committee.  The budget will include a detailed list of income and expenses, and will provide comparison information from the previous budget year. The Committee makes recommendations to the Board concerning its provisions and approval. The Committee will operate using the financial planning principle of balancing core activities against core revenues.

The Board will authorize discretionary activities and initiatives, identify their fiscal and resource implications, and set priorities among them. The Finance Committee will then exercise delegated appropriations authority in making final decisions on the funding of these discretionary activities and initiatives. The appropriations decisions are to reflect the financial interests of the Society and the priorities set by the Board for the activities and initiatives in question.

At least every three years, conduct a three-year cycle of review for Society revenue sources considering each of the following in turn: 1) membership fees, 2) meeting and pre-meeting registration fees, and 3) all other fees (e.g., mailing list charges, meeting exhibitor fees, CEU fees, banquet fee, StressPoints advertising, etc).


Members

Amy Street - Treasurer
VA Boston Healthcare System
Charles C. Benight - Member
Univ of Colorado at Colorado Springs
Nancy Kassam-Adams - Member
Children's Hospital of Philadelphia
Ulrich Schnyder - Member
Univ Hospital Zurich